What is the difference between a responsive bidder and a responsible bidder

Notice it says and not or. Chances are yours does, too. When you choose a contractor other than the lowest bidder, what does your policy mandate? Does it require an explanation about why they chose a vendor that is not the lowest bidder.

Many of those provisions read as follows:. Whenever an award is made to other than the lowest quote the reasons for doing so shall be set forth in writing and maintained in the procurement file. Here is a example of how one city documented the reasons behind a rejected low bid. It highlights the issues to consider when documenting your choice. Again, be sure you follow the rules of your specific procurement policy.

I hope this is helpful. Post a Comment. I received the following comment last week from a reader in response to my blog entry on "What's a "Responsible Bidder"? I've never heard the term 'responsible bidder. Responsive and Responsible - they sound so similar, and it's easy to get them confused.

The concepts, however, are very different. Responsive vs. Responsible: To keep these terms straight, remember that "responsive" always refers to "bids" while "responsible" always refers to "bidders. When is a Bid Responsive? A bid is responsive if the bid meets all of the requirements of the bidding documents or solicitation. Common issues related to responsiveness include:. A responsive bid meets all of the requirements of the bidding documents, while a non-responsive bid doesn't.

Making a decision on whether a bid is responsive or non-responsive relates to whether any type of irregularity in the bid gives the bidder a substantial advantage or benefit not enjoyed by other bidders.

Responsiveness determinations are made on a case-by-case basis with significant input from attorneys. About Us. Our People. Client Portal. Updated: July 5, Looking for additional government contracting resources? Search Our Database. Press enter to begin your search. October 26, William J. Contracts , Procurement , Public Construction.